Client Acquisition Tools  ·  Lakewood, Ohio

I build the systems
your business runs on —
and the ones that fill it.

Operations platforms. Sales pipelines. Lead intelligence. Custom tools built from inside the business, not outside it.

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Who I am & what I do

Kevin Wrobleski — analyst, builder, and the only employee.

My background is unusual: I started as a field technician, identified what was broken operationally, and built the platform to fix it — then managed the full pre-sales cycle independently: discovery, solution architecture, proof-of-concept, demo, and close. The business purchased a paid deployment to a live production environment.

I work with businesses that have outgrown their tools — or never had the right ones to begin with. Every system I deliver is documented, role-based, and designed so the business isn't dependent on my continued involvement.

01

Operations Platforms

Full-stack tools built around your workflow. Scheduling, job tracking, inventory — all connected and real-time.

02

CRM & Sales Systems

Pipeline architecture, SOP-driven lead workflows, and activity tracking designed to convert.

03

Data Consolidation

I find where a business runs on scattered sources and build the single layer that ties it all together.

04

Business Analysis

Before building anything, I map where time and money are leaking — from inside the operation.

Selected work

Built for real operations.

A real engagement — built, deployed, and actively used.

Scheduler
CRM
Reports

01 / Case Study

Scheduler & Ops Platform

Commercial Contractor  ·  Cleveland, Ohio

ReactNode.jsFirebaseRealtime DB

The problem

Scheduling ran on a fragmented mix of manual calendars, phone calls, and email threads. No single source of truth — field crews, billing, and management were each working from different information.

What was built

  • Real-time calendar with color-coded job types
  • Employee assignment and field crew visibility
  • Role-based access from field to management

The result

The calendar became the company's single source of truth — replacing the patchwork entirely. Any administrator can manage it without touching code.

CAT Platform — Real-time scheduling calendar

Live platform — real-time calendar with color-coded job types  ·  Sensitive information blurred

The problem

Sales activity was untracked and inconsistent. No structured outreach, no research framework, no visibility into pipeline status.

What was built

  • Full CRM with staged pipeline and lead detail views
  • SOP-driven workflow from first touch to close
  • Activity tracking, task management, and file storage

The result

Sales moved from informal and reactive to structured and repeatable. The same CRM that was built is the one actively used to manage the pipeline today.

CAT Platform — CRM customer view

Live platform — CRM customer list with pipeline status and contact tracking  ·  Sensitive information blurred

The problem

No visibility into operational performance over time. Management had no way to measure crew productivity, job volume trends, or time-off patterns — all decisions were made from instinct, not data.

What was built

  • Configurable reporting engine across custom date ranges
  • KPI dashboard: jobs/crew, avg hours, volume trends
  • Crew utilization and time-off & attendance sections
  • Printable report output for management review

The result

Management gained a real-time view of operational performance for the first time. Reports are generated on demand and draw from live platform data — no manual compilation required.

CAT Platform — Operations Report

Live platform — operations report with productivity KPIs and 6-month trend data  ·  Sensitive information blurred

Get in touch

Have a problem
worth solving?

Email

[email protected]

LinkedIn

linkedin.com/in/kevin-wrobleski

Portfolio

cat.wcgroups.com

I typically respond within one business day. If you have a specific system, workflow, or acquisition problem in mind, mention it — it helps me come to the first conversation prepared.